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Litigation Project Coordinator

Req ID: 4066
Location: Chicago - Loop
# of Openings: 1
FT/PT: Full time
Employment Type:
Salary Schedule: ADM 1
Job Notes:


Job Classification:       National Project Coordinator

Salary Classification:   ADM 1

Reports To:                  Supervising Attorney

FLSA Status:                Exempt

Summary:    The National Project Coordinator helps implement and support NIJC’s nationwide advocacy and litigation efforts in response to heightened immigration enforcement. As part of this program, the Coordinator, along with NIJC attorneys, will work with NIJC clients and diverse national partners to challenge human rights violations and wrongful immigration enforcement initiatives to promote fairness in our nation’s immigration system. The overall objectives of the position are to: 1) coordinate effective documentation of international and domestic human rights violations; 2) strengthen the systemic impact of NIJC’s casework through identification of trends and emerging human rights issues; 3) respond and document national calls from immigrants in Immigration and Customs Enforcement (ICE) custody; 4) coordinate advocacy efforts in immigration proceedings and federal court; and 5) respond and document the needs of partner organizations, including conducting issue-based training on legal relief available to detainees, detention conditions and Department of Homeland Security (DHS) and ICE policies; and facilitate meetings.

Travel may be required to carry out the program objectives. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Essential Duties and Responsibilities:

  • Work alongside the program’s attorneys to support in all filings with various government agencies.

  • Communicate with clients and their families to explain federal litigation, gather necessary documentation, and prepare relevant underlying applications for relief.

  • Investigate immigrant detainee complaints regarding detention conditions and respond accordingly. Present findings orally and/or through written memos.

  • Gather data to analyze human rights violations, and potentially work in cross departmental teams to develop materials for national advocacy efforts.

  • Maintain databases and dockets, and collect data to strengthen grant reporting, fundraising, and media campaigns. Work with the development team in the preparation of grant reports.

  • Maintain the internal filing systems to increase efficiency within the department, review case files in preparation for closing all litigation related matters in the database.

  • Create and implement internal administrative protocols to maintain the organization of the department.

  • Gather the agenda for, and lead, weekly departmental meetings.

  • Provide support to the pro bono component of the project; maintain pro bono assignments and activities in the database, write thank yous and case summaries for possible case placement.

  • Monitor websites to gather current information regarding country condition abroad and legal developments around the United States.

  • Troubleshoot across departments as issues arise.

  • Develop content for, and maintain, the litigation section of the website.

Competencies:  To perform the job successfully, an individual should demonstrate the following competencies.

  • Leadership & Teamwork - Works with staff and external partners on all projects.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Effectively communicates utilizing a variety of technologies such as phone or video phone (i.e. Skype).
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet target audience needs; Presents numerical data effectively; Is able to read and interpret written information; Effectively communicates and manages electronic communication such as email; Is able to use publisher or other tools to format materials persuasively.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelor’s degree and two years of experience in human rights field, legal and/or communications work required. This position may require experience with vulnerable populations.
  • Language Skills: Fluency in English and Spanish is required. Ability to effectively interview clients and engage in fact-gathering for advocacy or litigation in a fast-paced environment.
  • Technical Skills: Ability to design and maintain program website with minimal training; Fluency in Microsoft Office especially Word and Excel; Ability to maintain and organize large quantities of information in an electronic database
  • Attention to detail and accuracy: Ability to competently and effectively communicate orally and in writing for a variety of audiences; Ability to manage multiple tasks efficiently
  • Demonstrated commitment to immigrants’ rights/human rights
  • Volunteer Management: Ability to train interns, to assist with projects, supervise work, and assign additional tasks on an as needed basis
  • Understanding the Importance of Client Confidentiality:  In accordance with organizational policies and ethical standards required of the legal profession and the code of professional responsibility, preserves client confidentiality, accounts for client monies, and avoids conflicts of interest.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise in the work environment is moderate.
  • This position will require the ability to travel throughout the country, and may include weekend and over night travel.

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