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LOP Coordinator

Req ID: 4484
Location: Chicago - Loop
# of Openings: 1
FT/PT: Full time
Employment Type:
Salary Schedule: ADM 1 - HHC
Job Notes:


The LOP Coordinator position is split between the Legal Orientation Program (LOP) and traditional detention work.  The LOP educates detained immigrants about their rights and the immigration court process so that they can make informed decisions about their legal cases, while NIJC’s traditional detention work involves client intake and representation.  The coordinator will devote 60% of work time to LOP and 40% to traditional detention work and is encouraged to seek full accreditation with the Board of Immigration Appeals.


Legal Orientation Program:

  • Obtain EQIP clearance in order to access facility new arrival lists; create Group and Individual Orientation lists in conjunction with LOP attorney
  • Attend LOP once per week at either McHenry County Jail or Kenosha County Detention Center; conduct individual orientations with LOP participants.
  • Manage LOP data entry in compliance with donor requirements. Ensure all data for the month is inputted in the Vera database prior to the third business day of the next month.
  • Ensure appropriate follow-up with LOP participants (e.g. that participants marked for detention project follow-up are distributed to detention project staff for follow-up; rejection letters are sent to remaining participants; participants are invited to pro se workshops as needed)
  • Ensure communication, reporting and data-tracking procedures remain in compliance with security requirements per funding contract.
  • Develop and update systems for tracking and evaluating LOP activities in line with funder requirements and project goals.
  • Assist with LOP logistics including assisting with vehicle rentals and staff scheduling for LOP visits.
  • Participate on an as-needed basis in monthly funder update conference calls, identifying trends and changes relevant to LOP programming.
  • Ensure appropriate follow-up following supervisor assessment of individual cases.


Detention Intake & Case Screening:

  • Conduct detention intake interviews with detained non-citizens and their family members.
  • Present detention intake interviews for legal assessment.
  • In coordination with the assigned attorney, conduct legal and country-conditions research to assess claims and eligibility for immigration relief.


Case Support:

  • Prepare immigration cases for filing for LOP staff attorneys.
  • Prepare affidavits and supporting documents.
  • Conduct country research and draft country conditions sections of filings.
  • Assist LOP staff attorneys in preparation of pre-hearing statements.



  • Participate in trainings and review legal materials to remain current on immigration law, policies, and procedures.
  • Train and supervise interns on all administrative procedures and basic case assessment protocol.
  • Assist with the recruitment and onboarding of all interns and new project staff.
  • Any other duties as assigned.




The Coordinator must have a bachelor’s degree with demonstrated experience, preferably at least two years, working with immigrants or other vulnerable populations.  Fluency in Spanish is required.  The Coordinator must be able to communicate clearly and professionally, orally and in writing, with individuals of a variety of educational, cultural and socio-economic backgrounds.  Must be comfortable working with individuals from a variety of backgrounds, including those with criminal records.  Excellent writing and organizational skills, as well as the ability to manage multiple tasks efficiently and perform under time constraints, are also required.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987. 

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