Job Classification: Associate Director of Legal Services– NIJC
Reports To: Director - NIJC
FLSA Status: Exempt
Summary: The Associate Director is part of NIJC’s management team and is responsible for the overall direction, coordination and evaluation of all NIJC’s legal services program. The Associate Director will be responsible for oversight of the daily tasks associated with the provision of primary programmatic and administrative support to NIJC’s immigrant legal services program, unaccompanied immigrant children’s project, gender justice project and citizenship project. The Associate Director will maintain a caseload and supervise NIJC’s legal services team. The Associate Director will identify new and creative ways to respond to internal and external needs in the delivery of legal services, including identification of ways to use new technology. This position will also participate in strategic planning and identification of new funding opportunities, reviewing grant proposals, tracking, maintaining and reporting on current grants, and providing programmatic and budgetary support for projects. Frequent communication with legal team, funders, government officials, immigrant and advocacy organizations will be required. Some travel may be required. The Associate Director participates in developing legal priorities across projects. The Associate Director works closely with various project staff in collaboration with the Director of NIJC. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.
Essential Duties and Responsibilities:
• Ensures the delivery of quality legal services in the most effective and efficient manner to the greatest number of individuals
• Provides legal representation to individuals in immigration matters
• Identifies emerging issues (external and internal) and develops a response to those issues
• Develops professional development plan for NIJC legal service staff
• Performs supervisory responsibilities in accordance with the organization’s policies and applicable laws
• Participates in strategic planning and budget development
• Manages administrative staff and provides support to supervisors managing projects
• Interviews, hires and trains employees; plans, assigns and directs work, appraises performance; addresses complaints and resolves problems for employees and program participants and implements and ensures that all licensing and agency standards are met
• Assists in the identification of new funding sources and grant proposals and reports
• Ensures ongoing compliance with grant requirements and works with program staff to meet grant goals in a timely manner
• Assumes responsibility for statistical data reports and analyses for NIJC projects.
• Works with program staff and management information system team, to ensure that program data input and database functions are targeted to meet grant writing and reporting needs.
• Develops relationships with legal service providers, immigrant service providers, and advocacy organizations throughout the Midwest and represents NIJC to these agencies.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or Experience: A Juris Doctor and a minimum of three years of immigration law experience and two years of supervisory experience. Experience working in the non-profit field preferred.
• Language Skills: Ability to read, write, analyze and interpret immigration law, professional journals, technical procedures or governmental regulations. Ability to draft briefs, memorandum of law, reports, correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of funders, managers, clients, media requests, and the general public.
• Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies:
• Interpersonal skills: focuses on resolving conflict, maintains confidentiality; listens and remains open to others’ ideas and initiates new things.
• Oral Communication: – speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Written Communication: – writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Managing People: - Includes staff in planning, decision-making, facilitating and process improvement, takes responsibility for sub-ordinates’ activities; applies program participant feedback, as well as feedback from collaborating agencies; fosters quality focus in others; improves processes and services; continually works to improve supervisory skills.
• Quality Management: – looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support: – follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Planning/Organizing: – sets priorities and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks in a way that ensures coverage at all times; develops realist action plans.
• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats co-workers and participants with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Adaptability: – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation, able to deal with frequent change, delays, or unexpected events.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequently required to sit, stand and walk
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.