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SLAC National Accelerator Laboratory is one of 17 Department of Energy (DOE) National Laboratories, and operated by Stanford University on behalf of the DOE. SLAC develops and operates some of the world’s premier science facilities, including the first hard X-ray free-electron laser. Research at SLAC explores the structure and function of matter and the properties of energy, space and time, at the smallest and largest scales, all with the goal of solving problems facing society and advancing human knowledge.

 

 


Faculty Affairs Administrator 3

Location: Menlo Park, CA (HQ)
Job Requisition #: 2476
# of openings: 1

Description

POSITION OVERVIEW: 

The Faculty Affairs Officer (FAO) for the SLAC National Accelerator Laboratory is responsible for implementation of University policy regarding appointments and promotions, salary setting, leaves, endowed chair appointments, and other matters of an academic nature. The SLAC FAO works with SLAC Deans' office, the chairs of both SLAC academic departments Particle Physics & Astrophysics and Photon Science, the Advisory Board, and the Provost to ensure compliance with Board of Trustees and Academic Council policies and to facilitate effective communication on issues related to the Professoriate, Academic Staff and Other Teaching Staff. The office also provides publications, such as the Faculty Handbook, maintains a Faculty database, and works with other University offices and committees to develop new policies. The FAO supports the search process for new faculty in terms of logistics, travel and schedules, and coordinates development of related documents for appointments and promotions to the Professoriate, works together with the Dean and SLAC’s HR Director on salary recommendations, coordinates gathering of faculty annual reports, and prepares leave and sabbatical requests for Academic Staff.

JOB PURPOSE:

Manage faculty affairs function for a school, department, or multiple departments. Provide expert guidance on all aspects of faculty employment activities. 

CORE DUTIES*:

  • Provide necessary operational support for academic departmental affairs, including faculty meetings and retreats, search/review committees and to mentoring and/or annual counseling of faculty, and make suitable recommendations for process improvement.
  • Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
  • Serve on school or Provost's Office committees to provide input on faculty affairs issues.
  • Establish and manage processes and relevant communications for completion of faculty actions.
  • Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
  • Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
  • Manage the administration of joint appointments.
  • Provide reporting and analysis for various faculty activities and programs to support strategic planning.
  • Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
  • Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.

* - Other duties may also be assigned including support for lab-wide academic appointments or processes, such as Panofsky Fellows, the DOE Early Career Award program, and related.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • High level of attention to detail and accuracy.
  • Demonstrated experience in managing complex administrative processes.
  • Demonstrated experience training, supervising, and evaluating staff, if supervising.
  • Excellent communication skills.
  • Demonstrated problem solving and analytical skills.
  • High level of independent judgment and sensitivity.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

Certifications and Licenses:

None

SLAC Employee Competencies :

  • Effective Decisions:  Uses job knowledge and solid judgment to make quality decisions in a timely manner.
  • Self-Development:  Pursues a variety of venues and opportunities to continue learning and developing.
  • Dependability:  Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
  • Initiative:  Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
  • Adaptability:  Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
  • Communication:  Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
  • Relationships:  Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals. 

Job-Specific Competencies :

  • Organizational Savvy: Maneuvering comfortably through complex policy, process, and people-related organizational dynamics
  • Manages Ambiguity: Operating effectively, even when things are not certain or the way forward is not clear
  • Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully;  use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • May work extended hours or weekends.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

 

  


SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.

 

Final candidates are subject to background checks prior to commencement of employment at the SLAC National Accelerator Laboratory.

Internal candidates, who are selected for hire, may require degree verification and/or credit checks based on requirements of the new position.

 

For Clery Act Information click here: http://www.stanford.edu/group/SUDPS/safety-report/security-authorities.shtml




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