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SLAC National Accelerator Laboratory is one of 17 Department of Energy (DOE) National Laboratories, and operated by Stanford University on behalf of the DOE. SLAC develops and operates some of the world’s premier science facilities, including the first hard X-ray free-electron laser. Research at SLAC explores the structure and function of matter and the properties of energy, space and time, at the smallest and largest scales, all with the goal of solving problems facing society and advancing human knowledge.

 

 


Administrative Support - OCFO [Casual - Nonexempt]

Job Requisition #: 3173
Classification Title: Casual - Nonexempt
Grade:
Location: Menlo Park, CA (HQ)
# of openings: 1

Description

POSITION OVERVIEW

SLAC National Accelerator Laboratory’s Office of Chief Financial Officer, (OCFO) has a temporary employment opportunity available for detail-oriente, highly organized Administrative Associate. Reporting to the Lead Administrative Associate for the OCFO, this position will support and coordinate administrative and operational activities, interact with a wide range of constituencies including SLAC management and staff, external agencies, auditors, and consultants working with the OCFO. This position is expected to provide a high level of customer service and discern job priorities with a keen attention to detail and ensure prompt completion of deliverables against deadlines. 

Specific responsibilities include but are not limited to the following:

  • Provide general administrative support to OCFO management and staff.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events.
  • Respond to inquiries, and determine and take appropriate action as required.
  • Assists in preparation of meeting material or updating documents, incorporating edits and feedback.
  • Assist with drafting and generating routine communications, including maintaining approved content on websites.
  • Maintain and organize office supplies and equipment. Organize department mail and files.

- Other duties may also be assigned.

Note: This is a non-benefits eligible casual-nonexempt hourly position (works less than 50% full-time equivalent), not to exceed 980 hours in a calendar year.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and three years of administrative support experience.

Knowledge, Skills and Abilities

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

SLAC Employee Competencies:

  • Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
  • Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
  • Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
  • Initiative:  Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
  • Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
  • Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
  • Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

  


SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.

 

Final candidates are subject to background checks prior to commencement of employment at the SLAC National Accelerator Laboratory.

Internal candidates, who are selected for hire, may require degree verification and/or credit checks based on requirements of the new position.

 

For Clery Act Information click here: http://www.stanford.edu/group/SUDPS/safety-report/security-authorities.shtml




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