Position Description

Development Associate
Location Chicago, Navy Pier
Job Code 310
# of Openings 1
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About Chicago Public Media

Chicago Public Media is one of the largest and most respected public media organizations in the country.  With an unparalleled reputation for creativity and innovation across all platforms, Chicago Public Media provides substantive news and insights, thoughtful conversation and meaningful connections to its diverse audiences throughout the Chicago area, as well as nationally and globally.

Chicago Public Media engages with its listeners and users across multiple platforms, including broadcast radio, digital streaming, and mobile apps.  Its flagship station, WBEZ-Chicago (91.5 FM) is Chicagoland’s premier media hub for high-quality, fact-based journalism and engaging, entertaining audio programs and podcasts.  WBEZ Chicago delivers a weekly listening audience of over 550,000, and broadcasts throughout Chicago and the surrounding region. WBEZ’s website, wbez.org, and its newly launched mobile app allows listeners to fully control their experience through its groundbreaking rePlayer functionality and on-demand platform. WBEZ’s sister service, Vocalo Radio (91.1 FM, vocalo.org), targets a multicultural audience through an urban alternative format.  

The organization has a legacy of innovative program development having launched such iconic shows as This American Life, Wait, Wait, Don’t Tell Me…, and the ground-breaking podcast Serial and Making Obama.  Chicago Public Media is in the midst of a transformation from a broadcast radio service to a digital on-demand news and entertainment hub.  With a tradition of journalistic excellence and innovation, and financial stability, CPM is poised for growth.


The Development Associate is a critical member of the Development team. This is a support role that works alongside all members of the team to achieve annual fiscal and strategic goals. Duties include data management for the department; reporting on activities and outcomes related to major donor qualification, cultivation, solicitation and stewardship; generating mailings and issuing tax receipts and personalized thank you letters to donors; conducting prospect research; assisting with major donor-related events; and other administrative duties. This is a full time professional staff position reporting to Director of Development. The Development Associate must demonstrate strong attention to detail, have exceptional organizational skills, and have strong analytical and writing skills.

Key Functions

  • Data Management
    • Perform data management and ensure data integrity, including data entry, data uploads, and data cleanses
    • Conduct various types of reporting that track progress toward goals, fundraising activity, portfolio and pipeline management, engagement, etc.
    • Generate and track proposals in the CRM (Salesforce) and support moves management
  • Gift Processing and budget monitoring
    • Process gifts and enter financial data in a timely and accurate manner, with high attention to detail
    • Enter, maintain, track, and reconcile giving data in coordination with Finance
    • Assist in tracking multi-year giving schedules and monitor cross departmental reporting  
  • Gift Acknowledgements, Donor Correspondence
    • Produce timely, personalized thank you letters and tax receipts
    • Generate mailings lists and custom letters to constituents
    • Other board and donor correspondences
  • Prospect Research on individual and institutional prospects
  • Major Donor Event Support
  • Other Administrative Duties

Skills and Qualifications:

  • Minimum of 4 years professional experience (Development experience highly preferred)
  • College/University degree
  • Demonstrated 2+ years of expertise working in a complex CRM (Salesforce preferred)
  • Strong attention to detail with strong organizational ability (required)
  • Proficiency in Microsoft Office Suite, with demonstrated Excel expertise (required)
  • Ability to build custom queries and reports within a CRM
  • Excellent writing and communication skills
  • Ability to analyze and synthesize data and research for a variety of stakeholders
  • Ability to understand key business objectives and the context/implications of all Development work as part of a comprehensive fundraising effort


The essential functions described above are not all-inclusive and may change periodically to meet the needs of Chicago Public Media (CPM).  The information contained in this job description is not intended to create any contractual or other legal commitment.  Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.


At Chicago Public Media, we are looking for people who are curious about the world and have an excitement for the mission of independent, nonprofit journalism. If it sounds like you would be a good fit for our team, apply today. 


Chicago Public Media is an Equal Opportunity Employer, an Affirmative Action Employer and actively seeks talented people from all backgrounds, orientations and walks of life.