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Program Coordinator - Board on Army Research and Development

Location: Washington, D.C.
Department: Div on Engineering & Physical Sciences
Job Req #: 180032-7
Basic Requirements: High school diploma, GED, or equivalent knowledge, and six years of administrative or clerical experience.

Preferred Qualifications: Bachelor's degree.

Description

**Selected candidate must have or be willing to obtain a TS/SCI clearance.**

 

The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering, and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions. The National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.

 

The mission of the Division on Engineering and Physical Sciences (DEPS) is to provide independent and authoritative science, technology, engineering and related policy advice to the federal government and to the nation and to promote communications between the science and technology community, the federal government, and the interested public.

 

DEPS seeks to assess the role of science and technology in important public policy issues and to advance science and engineering, identifying needed research as well as improvements in data and research methods. In these ways, it fosters better science and technology and their use to support decisions on public policies and programs.

 

The Board on Army Research and Development (BOARD) serves as a convening authority for the discussion of emerging science and technology topics of interest to the US Army.  The board provides a forum for identifying emerging science to foster invention, innovation and demonstration of technologies that will enable future force capabilities for the US Army. The board develops and executes various Academies activities including bringing together leading scientific experts to participate in consensus studies, workshops, roundtables and forums.

 

JOB SUMMARY:

 

The Program Coordinator for the Board on Army Research and Technology (BOARD) coordinates and oversees the work of support staff handling clerical, administrative, and logistical aspects of meetings. Provides work direction and assists with the daily supervision of support staff and temporary help, ensuring administrative responsibilities are successfully accomplished. Compiles and summarizes information for the development/revision of a variety of program documents. Participates in research efforts. Serves as liaison between program or board and related external customers, members, sponsors, and organizations.  Incumbent may establish processes/procedures to ensure the effective and efficient operation of routine clerical and administrative functions. Proceeds on own initiative in compliance with policies, procedures, and practices, but receives guidance or expertise from supervisor or higher-level staff when needed.

 

ESSENTIAL JOB DUTIES:

 

1. The Program Coordinator organizes and coordinates overall administrative facets of programs/projects, including identifying workflow needs, developing procedures and recordkeeping systems, and ensuring administrative aspects of programs/projects are successfully executed.

 

2. Handles logistical arrangements for meetings, including compilation and production of agenda books and briefing materials, coordination of travel and lodging arrangements, and selection of venue, menu, and support services. Invites presenters and participants.

 

3. Oversees support and administrative activities during meetings, including providing assistance and resolving issues. Prepares written summaries.

 

4. Communicates with committee, forum, and workshop members and other external program or project contacts. Facilitates the flow of information among members, consultants, program or project sponsors, and staff. Researches and responds to inquiries from staff, members, sponsors, etc.

 

5. Performs literature searches. Gathers references. Participates in research efforts including collection, assembly, and tabulation of data and summarizing literature. 

 

6. Compiles and summarizes information for the development/revision of a variety of documents. Performs administrative tasks including writing and editing correspondence, coordinating mailings, and creating and maintaining records and databases.

 

7. Provides assistance to senior staff in the response to review and participates in dissemination activities. 

 

8. Formats text and publications and enters revisions into text. Collaborates with printers/publishers on the publication and distribution of materials.

 

9. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks and ensures administrative activities are in compliance. 

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to provide work direction and lead others in the successful execution of administrative tasks. Ability to solve intellectual problems using some latitude for independent judgment and discretion and the initiative to ensure administrative tasks are accomplished. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.


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